Managing a Team

Now that you've created your team and added some members, here's how to manage the settings and permissions of your team.

• Manage Team Settings and Permissions
• Creating Channels
• Change a Team Privacy Setting
• Make Someone a Team Owner
• Remove Someone from a Team
• Team Owner, Member, and Guest Capabilities

Manage Team Settings and Permissions

If you’re a team owner, you're in control of a lot of the settings and permissions of your team. Here's how to adjust them.

1. Go to the team name and click More options (...) > Manage team.
   
2. In the Settings tab, check or uncheck the options or permissions you want to use.
   

Creating Channels

Divide your team down into different segments, so folks working on specific topics can work in a designated area. 

Create a standard channel

To create a standard channel, start in the team list. Find the team name and click More options (...) > Add channel. You can also click Manage team, and add a channel in the Channels tab. 

You can create up to 200 channels over the life of a team. That number includes channels you create and later delete. 

Create a private channel

If you want a focused place to discuss sensitive information such as budgets, resourcing, strategic positioning, and so on, create a private channel for your team. Only owners or members of the private channel can access it. To understand who can view what in a private channel, see Private channels in Teams. 

You can create up to 30 private channels over the life of a team.

To create a private channel for a team:

1. Go to the team you want to create the private channel for and choose More options  (...) > Add channel.

2. Enter a name and description for your channel.

3. Under Privacy, select the down arrow on the right, and then select Private – Accessible only to a specific group of people within the team.

4. Select Add. This adds a private channel to the team.

Change a Team Privacy Setting

Private teams can only be joined if the team owner adds someone to them. When creating a team, choose to make the team discoverable so that people can search for it in the team's gallery, or turn discoverability off so that people can only find the team if shared by you or a team member.

Public teams are visible to everyone from the team's gallery and you can join them without getting approval from the team owner.

Make Someone a Team Owner

If you want to make someone an owner or view who's an owner of an existing team, go to the team name and click More options (...) > Manage team.

The Role column tells you if someone is a team member or owner. To make someone an owner, click Member and then select Owner.

You can also make someone a team owner while you're creating a team. When you're adding team members, designate whether each new person is going to be a team member or team owner by clicking Owner under the Member menu.

Remove someone from a team

If you're a team owner, you can absolutely remove someone from your team. Go to the team name and then click More options  > Manage team > Members.

From your team member list, click the X to the far right of the name of the person you'd like to remove. To remove another team owner, first, change their role from owner to member, then remove them.

Once you remove someone from a team, you can always use Add member to add them back to the team later on.

Team owner, member, and guest capabilities in Teams

Every member in Teams has a role, and each one has different permissions. 

• Owners
  Team owners manage certain settings for the team. They add and remove members, add guests, change team settings, and handle administrative tasks. There can be multiple owners in a team.

• Members
  Members are the people in the team. They talk with other team members in conversations. They can view and usually upload and change files. They also do the usual sorts of collaboration that the team owners have permitted.

• Guests
  Guests are people from outside of your organization that a team owner invites, such as partners or consultants to join the team. Guests have fewer capabilities than team members or team owners, but there's still a lot they can do.