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Scheduling a quick 30-minute meeting shouldn’t require a dozen emails back and forth to coordinate. Rather than all your meeting participants listing their availabilities for the week, use the Scheduling Assistant for a quick, overall view of your schedules.
Open your Outlook calendar and click New Meeting.
With your new meeting open, click the Scheduling Assistant tab.
Under All Attendees, enter the names of your required meeting attendees.
This will bring up each person’s availability and compare it to yours.
Seeing the openings in your colleague's schedules allows you to pick a meeting during a time that is open on everyone's schedule without the back and forth of several emails. Give it a try next time you need to schedule a meeting.