Body
To ensure that people are aware of your availability, set your status in Teams. The little dot on your profile indicates if you’re available or not.
Change your status
To change your status,
- Select your profile picture at the top right of Teams [1].
- Select your current status [2] to choose another status from the list [3].
Teams will automatically set the status in some cases, like when you’re on a call.
Here are more details about each status:
-
Available is when you’re active in Teams and don’t have anything on your calendar (no meetings or calls, for example). Note that Teams will automatically set your status from Availableto Awaywhen you lock your computer or when it enters idle or sleep mode. On mobile, this will happen when the Teams app is in the background.
-
Busy is when you want to focus on something, and you still want to receive notifications. If you’re in a meeting or call, Teams will automatically change your status to In a meeting or In a call (Busy) when not set to Do not disturb.
-
Do not disturb is when you want to focus or present your screen and don’t want to receive notifications.
-
Be right back is when you want to say you’re temporarily away. It’s never set automatically.
-
Appear away is when you need to work without responding right away.
-
Appear offline is when you want to indicate that you're not signed in to Teams, so won't be responding until you're back online. You'll still receive notifications if anyone messages you.
Back to Top
Configuring "Do Not Disturb"
When setting your status to Do Not Disturb, your phone will not ring. Your phone will still ring if you set your status to the following:
- Be Right Back
- Appear Away
- Busy
From the Desktop Application (Windows/macOS)
- Open Teams.
- Click your profile picture in the top-right corner.
- Select "Availability" (the status indicator).
- Choose "Do not disturb" from the drop down menu.
Optional:
To allow priority notifications from specific users:
- Go to Settings found on the right side, under your profile icon. Select Privacy from the left list.
- Select Manage priority access under Do Not Disturb. Add people who can still reach you during Do Not Disturb times. Please note, these settings are only available from the desktop app.
Back to Top
From the Mobile Application (iOS/Android)
- Open the Teams app.
- Tap your profile icon in the top-left corner.
- Tap your status.
- Select Do not disturb.
Back to Top
Setting Quiet Hours
Quiet hours can only be set from the Teams mobile app, but the settings carry over to the desktop app. Quiet hours allow you to mute Teams notifications during specific times, such as evenings or weekends.
- Open the Teams mobile app.
- Tap your profile icon in the top-left corner.
- Go to Notifications.
- Scroll down to Block notifications. Select Block during quiet hours.From here you can set your Quiet time (e.g., 4:30 PM – 8:00 AM) and additionally, you can select specific days of the week (e.g., weekends or days off) that will not push notifications to you.
Back to Top
Set a duration for your status
When you want to change your status for a specific period of time—for example, to set Do not disturb for an hour of concentrated work—you can set a duration so that Teams will automatically reset your status at the end of the allotted time.
You can set durations for any status except Available.
-
Select your profile picture [1] > current status [2] > Duration [3]
-
Under Status, select the status you want to show going forward.
-
Under Reset status after, select the amount of time you want that status to last.
Or, if none of the suggested time frames work for you, select Custom under Reset status after and enter the date and time.
-
Select Done.
At the end of the period you entered, Teams will automatically reset your status based on your activity, your calendar, and the state of your computer.
Back to Top
Undo a status duration
Simply select a new status. Alternatively, you can select your profile picture, select your current status, and then select Reset status.
Back to Top
Turn off Do not disturb while presenting
You can choose whether to go into Do not disturb status automatically while presenting.
Go to Settings and more ( ... ) > Settings > Privacy > Set my status to Do not disturb when I'm sharing my screen.
Do not disturb is turned on by default, which means that you won't be interrupted while presenting. Unchecking the box will allow you to keep receiving notifications while screensharing.
Back to Top
See who's online
If someone is currently available on Teams, you'll see a green circle with a check mark next to their profile picture.
To see who on a team is online right now, go to the team name and select More options ( ... )> Manage team > Members. Everyone who's online right now has the green circle with a check mark next to their name.
Other ways to view someone's presence are via their contact card, which can be opened from anywhere within Office applications where you see a person’s picture, or a person’s name with a presence icon.
Places you can find a user's contact card in our M365 environment include:
- Outlook
- OneDrive and SharePoint file sharing
- Teams
The contact card displays detailed information about people and provides one-click access to several ways of communicating with someone.
- For example, you can send an instant message, start a call, or email directly from someone’s contact card.
- You can also check free/busy information from the person’s Outlook calendar, schedule a meeting, and use the Organization tab to determine where the person fits into his or her organization.
Back to Top
While you were away
You can control what notifications you receive and when you receive them from the settings. For an overview on Notifications in Teams, check out our knowledge base article.
Back to Top