Recording and Sharing a Microsoft Teams Meeting

Any Teams meeting or call can be recorded to capture audio, video, and screen sharing activity. The recording happens in the cloud, and it is saved so you can share it securely. By default, Teams recordings are saved in a Recordings folder in your OneDrive, and will be retained for 120 days. 

• Record a Meeting
• Play a Meeting Recording
• Share a Meeting Recording
• File Retention
• Privacy

Record a Meeting

1. Start or join the meeting.
2. To start recording, go to the meeting controls and select More options (...) > Start recording.
3. Everyone in the meeting is notified that the recording has started. The meeting notification is also posted to the chat history.
4. To stop recording, go to the meeting controls and select More options (...) > Stop recording.

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Play a Meeting Recording

If you were part of the meeting, go to the chat history (or channel conversation, if it was a channel meeting) in Teams and click on the meeting recording to play it. 

You can also select More actions (...) on the meeting recording and choose Open in OneDrive if it was a chat meeting, or Open in SharePoint if it was a channel meeting.

Channel Meetings

For channel meetings, the recording will be stored in a Recordings folder in the Files tab for the channel. The meeting recording shows up in the meeting chat—or in the channel conversation, if you’re meeting in a channel. These links are available for seven days.

The Files tab stores all files in a SharePoint site and document library for the channel. Everyone who is a part of the channel will have permission to edit and view the recording.

All other meetings

For non-channel meetings, the recording will be stored in the Recordings folder in the OneDrive directory of the person who started the recording.

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Share a Meeting Recording 

If you recorded or organized the meeting, you can share the recording with people who weren't invited to the meeting—by just sharing it like you would share any other file. Just find the file in OneDrive or SharePoint and share it directly with people or copy a link and share it however you like.

If you weren't the person who recorded or organized the meeting, you can still share the recording with people who weren't invited to the meeting. However, the meeting organizer or the meeting recorder will need to approve your share action before other people will get access.

Learn more about sharing meeting recordings in OneDrive and SharePoint.

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File Retention

Recordings are automatically saved to your OneDrive for personal meetings, or SharePoint for channel meetings. By default, recordings expire 120 days after they are saved. 

To change the expiration date:

1. Go to the Teams Calendar.
2. Double click on a past event to open Meeting Details. Select the Recap tab.
3. Open the recording in the browser by selecting Open in Stream from the top right hand corner.
   
4. Once Stream opens the video, you will be able to adjust the expiration by selecting the countdown beneath the video. Choose a timeframe from the dropdown menu to change the expiration. Select Remove expiration to prevent the recording from being deleted. 
   

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Privacy

Before recording a Microsoft Teams meeting, it is best to get everyone's permission, or at least notify them of the recording. 

When a meeting recording starts, Teams shows a notification to all participants on the Teams desktop, web, and mobile apps, as well as to people who joined via phone.

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