Share a Form to Collaborate

When you invite others to collaborate on your form, your co-authors can help add content, analyze responses, and share your form with others.

• Share a form to collaborate
• Stop sharing a form

Share a form to collaborate

1. In Microsoft Forms, open the form you want to share to collaborate.
2. Select the three dots (⋯) button from the right-hand corner.
3. Select, select Collaborate or Duplicate, then select +Share the link to collaborate and view result under Add collaborators 
4.  From here you will see a drop down where you can select your permission option:
   • Users with an Office 365 work or school account can view and edit - Anyone with an Office 365 work or school account, inside or outside of your organization, is assigned co-authoring permissions and can view and edit your form.
     • External sharing is not available for editing purposes, but forms can still be shared outside of Stonehill to gather information.
   • People in my organization can view and edit - Anyone in your organization is assigned co-authoring permissions and can view and edit your form.
   • Specific people in my organization can view and edit - Only people or groups in your organization that you specify are assigned co-authoring permissions and can view and edit your form.
     • You can designate up to 100 co-authors on a single form, and this can be a mix of individuals or groups. A group (no matter how many people belong to the group) counts as one co-author.
5. Select Copy. You can now paste this link wherever your co-authors can access it, such as in an email, notebook, or Teams.
   1. Anyone you've specified as a co-author who has access to your form's collaborate link will be able to view and edit both questions and response data.

When you share a form or quiz to collaborate, you still remain the owner and it remains in your Forms portal, but your co-authors can view and edit it through the link you shared with them. At the top of the form or quiz that you've shared, you can see the initials of each person currently making edits.

You'll also see display icons with the initials of people or groups next to each section currently being edited.

Note: Co-authors are not able to modify permission levels of collaboration. For example, if you, as the form owner, have set permissions to, People in my organization can view and edit, your co-authors will not be able to change that permission level to a different one (e.g. Users with an Office 365 work or school account can view and edit). As the form owner, you're the only one who can select a different permission setting.

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Stop sharing a form

1. In Microsoft Forms, open the form you want to share to collaborate.
2. Select the Share button.
3. Select the trash can button next to the text box that displays the form link.
4. Select Remove link to permanently remove the collaborate link. (Select Cancel if you change your mind and don't want to remove the collaborate link.)
5. Once you've removed the collaborate link, it's unusable for anyone that tries to click or tap on it. You can't recreate the same collaborate link and will need to get a new, unique one to share with others.

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