Capture the attention of your class and audience with Present Mode in Microsoft Forms. These new live presentation capabilities offer a new way to share your forms or quizzes in any online or in-person event. Audiences can participate in live surveys and view real-time responses with a QR scan or short URL.
Permission Control
Present mode will respect the permission settings at the forms/quiz level but we suggest selecting “Anyone can respond” if you have an external audience or want to capture the most data. Switching to the other two permission modes will require respondents to sign-in to a Microsoft account.
- Click on the three dots [1] in the top-right corner of the Microsoft Forms page and select Settings [2] from the menu.
- We recommend the following Settings:
- In the Option for quiz section [1], toggle the Show results automatically switch [2] to off if you are presenting a Forms quiz.
- In the Who can fill out this form section [3], make sure the Anyone can respond radio button [4] is selected.
- In the Options for responses section [5], check off Accept responses [6], Hide Submit another response, and Allow respondents to save their responses [8].
Enter Present Mode
- Click on the Present icon in the top right corner of the Forms page to enter the interactive presentation.
Share QR Code and URL
- Once in Present mode, a QR code and a shorter URL linked to the survey will be displayed on the left side of your form/quiz [1].
- Click on the QR code [2] to make it fullscreen [3] for attendees to scan and join from their seats.
- Click the Close button [4] to exit the fullscreen QR code.
- Students and/or meeting attendees can scan the QR code with their phone's camera or a QR code scanning app, and they will be instantly directed to the form.
- Once they complete and Submit the Microsoft Form, the results of each individual submission are displayed on the screen.
Please note:
All students/attendees must submit their Microsoft Form before their results are displayed. Forms will not display real-time results as you move through each question. The Form must be submitted.
View Real-Time Results
In Present mode, there is no need to navigate back to the response page to check the answers since they are visible on the question. When new responses come in, the result will dynamically update to reflect the latest information.
- To make your results page full screen, click the Enter full screen button.
- Press the Esc button on your keyboard, or wiggle your mouse and click the X circle icon [1] or the Exit full screen button [2] to return to standard view.
- Use the Next question [3] and Previous question [4] buttons to navigate your Form questions in Present mode.
Auto-generated Wordclouds
Questions that are short answer Text entries automatically generate a Wordcloud in the results.
- Click on the Wordcloud/All responses toggle [1] to switch views.
- Wordcloud view:
- All responses view:
- Click on the Show correct answer button [2] to toggle the correct answers if you created a Quiz.
- The correct answers will be displayed for all questions [3]. Click on the Hide correct answer button [4] to toggle the correct answers off.
All responses are saved in the “response” tab once you exit the present mode and enter editing mode.
Download Results as an Excel Spreadsheet
You can easily view all of the response data for your form in Microsoft Excel.
- On the Response tab [1], select Open in Excel [2] to capture a snapshot of your current response data in an Excel workbook.
- The Excel file will download and notify you via your browser's Downloads button [3].
- Click on the file name from the Downloads notification [4] to open it, or click on the Show in folder button [5] to open the Downloads folder and display the file location, or click on the Open button [6].