Teams Meeting Features

Create meetings in Teams to utilize all the features and tools the platform offers. 

• Create a Meeting in Teams
• Create a Meeting in Outlook
• Create a Teams Meeting with Outlook for Web
• Join a Meeting in Teams
• Join a Meeting in Outlook
• Join a Meeting in the Teams Mobile App
• Muting Your Microphone
• Turning on Your Camera
• Sharing Your Screen
• System Settings for Sharing from a Mac

Create a Meeting in Microsoft Teams

1. Select Calendar in the left rail.
2. Click on the New Meeting button.
   
    
3. In the New Meeting screen, give the meeting a title, add the required and optional attendees, and enter the meeting details. Optionally, you can set the channel for the team you want the meeting to display in by using the Add channel field. Then, click the Save button.
   
4. The Meeting will display within your Calendar in Microsoft Teams and in Outlook.

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Create a Teams Meeting in Outlook

1. From the Outlook Calendar, click on New Teams Meeting in the ribbon at the top of your window.
   
    
2. In the new window, give the meeting a title, add the required and optional attendees, enter the meeting details, and leave Microsoft Teams Meeting set as the location. Then, click the Send button.

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Create a Teams Meeting with Outlook for Web

1. From myHill, select Outlook from the waffle icon on the left hand side.
   
2. Select the Calendar from the left rail.
   
3. Select the New Event button on the top left corner.
   
4. Enter the details of your event and toggle the Teams meeting button on.
   

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Join a Meeting in Teams

This is the recommended way to join a Teams meeting to ensure that you join a meeting as yourself rather than a guest, as you will be signed into Teams with your Stonehill account. The Teams Calendar automatically syncs all events from your Outlook calendar, so the two are identical.

1. Select Calendar from the left rail.
2. Click on the Join button within the Teams Meeting you would like to attend.
   
    
3. Before joining the meeting, you can check your audio and video settings, blur the background, and get a preview of how your video will display, prior to meeting with your team.
   
    
4. When all the settings are correct, click the Join now button to join the meeting.

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Join a Teams Meeting in Outlook

1. From the Outlook Calendar, double-click on the Teams Meeting you would like to attend.
2. Within the body of the meeting details, click on the Join Microsoft Teams Meeting link.
   
    
3. Your default web browser will open and give you some options:
   1. If you have Microsoft Teams installed, your browser will recognize this and give you the open to click the Open Microsoft Teams button to launch the Microsoft Teams desktop application.
      
       
   2. If you do not have Teams installed:
      1. You have the option to click the Download the Windows app button to download and install Microsoft Teams.
      2. Or click on the Join on the web instead button to join the meeting in the web browser.
          
4. Before joining the meeting, you can check your audio and video settings, blur the background (not available on the web), and get a preview of how your video will display, prior to meeting with your team.
5. When all the settings are correct, click the Join now button to join the meeting.

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Join a Meeting in the Teams Mobile App

1. Download and install the Microsoft Teams Mobile app and sign in with your Stonehill email address and password.
2. Select the Calendar icon at the bottom of the screen.
3. Select the Join button for the meeting you wish to join.

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Participate in a Teams Meeting

Once you've joined a Teams meeting, make the best of your experience by managing your audio and video settings, sharing your screen and content, and chatting with other meeting participants.

Muting Your Microphone

1. Click the Mic icon to mute or unmute the microphone.
   

Turning on Your Camera

1. Click the Camera icon to turn the camera on or off.
   

Sharing Your Screen

1. Click the Share button to share your screen.
   
2. Select the content you wish to share: this could be an entire screen or a specific window. If you're sharing something with audio, enable the Include computer sound toggle.
   
3. Your shared content will have a red outline around it. Near the top-middle of the shared content is a Stop button when finished sharing.

System Settings for Sharing from a Mac

Mac users need to enable a System Setting before screen sharing will work.

1. The first time you attempt to share, you will be prompted to Grant access to record the screen. Click Open System Settings.
   
    
2. Toggle on the setting for Microsoft Teams.
   
    
3. Teams needs to be closed and reopened before the setting will take effect. Click Quit & Reopen
   

Note: if you don't see the prompt from step 1, you can access the setting manually from System Settings > Privacy & Security > Screen & System Audio Recording. If Teams is not listed automatically, click the + button and navigate to the Applications folder, find Microsoft Teams and click Open.

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