Set up a Meeting in Office365

All users can now send a meeting request to set up a time to meet with any Stonehill faculty, staff or student, track if they accepted the request and receive a reminder when the meeting takes place. Using Office365, checking availability and sending meeting requests is easy, this can be done by below steps or using the Schedule Assistant listed at end of article.

1. Login to your email and click the App Launcher in the upper left corner.
2. Select Calendar and click the New event button.
3. In the Add a title field, tell your recipient(s) the general purpose of the meeting.
4. The Invite Attendees field is the area to add users. Your more common contacts will generate based on input and the search directory option can find additional users. Optional attendees that are not required at the meeting can be added as another field from here too.
5. Next, you will be able to select the day of the meeting from a calendar widget.
6. In the proceeding Start time and End time drop-down lists, click the meeting start and end times or edit the hour and minutes directly in the box (15-minute sessions are acceptable). 
7. The Repeat option will allow you to create a re-occurring meeting. This can be daily, weekly, monthly or yearly based on the meeting needs.
8. Indicate where the meeting is to occur in the Search for a room or location field.
   • Toggle the Teams meeting switch on if you want the meeting to take place in Microsoft Teams.
9. A Reminder drop-down menu lets you set a time frame prior to the meeting to notify the attendees of said meeting. 
10. In the Meeting Request, type any information you want to share with the recipient(s). You can also attach files.
11. The last input is a description of the meeting's purpose or any general information you wish to present to the attendees in regard to the meeting.
12. Click Scheduling Assistant icon 
    • The Scheduling Assistant helps you find the best time for your meeting by analyzing when the recipient(s) are available. Learn more here.
13. Click the SEND button.
14. The recipient(s) will receive an email meeting request with the option to Accept, Decline or propose a new time.

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