Checking for Accessibility in Documents

Run an Accessibility check in Word

1. In an open Word document select File.
2. Under the Info tab select Check for Issues.
3. Select Check for Accessibility on the drop-down menu.
4. The Word document will run a check and the inspection results will show on the right side.
5. The results will show various accessibility categories on how to make the document more accessible.
6. Any issues detected will have a number next to it, select the issue for guidance on how to address it.
7. Save the document after addressing each issue.

Save a Word Document as an Accessible PDF

1. In an open Word document select File.
2. Select Save As.
3. Give the Document a name, and In the drop-down menu change the type to PDF.
4. Select More Options below the drop-down menu
5. Choose a save location, and give the file a name. Before Saving select the Options button.
6. Make sure the Document Structure Tags For Accessibility box is checked.
7. Click Ok then Save.

Run an Accessibility check in PowerPoint

1. In an open PowerPoint presentation select Review.
2. Select Check Accessibility.
3. The PowerPoint presentation will run a check and the inspection results will show on the right side.
4. The results will show various accessibility categories​​​​​​​ on how to make the presentation more accessible.
5. Any issues detected will have a number next to it, select the issue for guidance on how to address it.
6. Save the document after addressing each issue.

Learn More about Creating Accessible Documents 

Microsoft Documentation

For more information from Microsoft on making your Word documents accessible, click the Learn more button below.

Learn More about Creating Accessible Presentations

Microsoft Documentation

For more information from Microsoft on making your PowerPoint presentations accessible, click the Learn more button below.