Schedule & Join a Meeting in Microsoft Teams

Create meetings in Teams to utilize all the features and tools the platform offers. While there are two different ways to create Teams Meetings in this article, we recommend using the Calendar in Teams since it invites the whole team from one place, and displays as a Post within the Channel. 

• Create a Meeting in Teams
• Create a Meeting in Outlook
• Join a Meeting in Teams
• Join a Meeting in Outlook
• Join a Meeting in the Teams Mobile App

Create a Meeting in Microsoft Teams

1. Select Calendar in the left rail.
2. Click on the New Meeting button. 
   
    
3. In the New Meeting screen, give the meeting a title, add the required and optional attendees, and enter the meeting details. Optionally, you can set the channel for the team you want the meeting to display in by using the Add channel field. Then, click the Save button. 
   
4. The Meeting will display within your Calendar in Microsoft Teams and in Outlook. 

Create a Teams Meeting in Outlook

1. From the Outlook Calendar, click on New Teams Meeting in the ribbon at the top of your window. 
   
    
2. In the new window, give the meeting a title, add the required and optional attendees, enter the meeting details, and leave Microsoft Teams Meeting set as the location. Then, click the Send button. 

Join a Meeting in Teams

1. Select Calendar in the left rail.
2. Click on the Join button within the Teams Meeting you would like to attend.
   
    
3. Before joining the meeting, you can check your audio and video settings, blur the background, and get a preview of how your video will display, prior to meeting with your team.
   
    
4. When all the settings are correct, click the Join now button to join the meeting.

Join a Teams Meeting in Outlook

1. From the Outlook Calendar, double-click on the Teams Meeting you would like to attend.
2. Within the body of the meeting details, click on the Join Microsoft Teams Meeting link.
   
    
3. Your default web browser will open and give you some options:
   1. If you have Microsoft Teams installed, your browser will recognize this and give you the open to click the Open Microsoft Teams button to launch the Microsoft Teams desktop application.
      
       
   2. If you do not have Teams installed:
      1. You have the option to click the Download the Windows app button to download and install Microsoft Teams.
      2. Or click on the Join on the web instead button to join the meeting in the web browser.
          
4. Before joining the meeting, you can check your audio and video settings, blur the background (not available on the web), and get a preview of how your video will display, prior to meeting with your team.
5. When all the settings are correct, click the Join now button to join the meeting.

Join a Meeting in the Teams Mobile App

1. Download and install the Microsoft Teams Mobile app and sign in with your Stonehill email address and password.
2. Select the Calendar icon at the bottom of the screen. 
3. Select the Join button for the meeting you wish to join.