Getting Started with Microsoft Teams

Microsoft Teams is a communications platform that integrates many Microsoft 365 tools for online collaboration through chats, threaded conversations, and video conferencing. For an overview of how Teams works, watch this video from Microsoft.

This article will cover the following:

Please note that creating a team also creates an Microsoft 365 Group and a SharePoint site as part of the infrastructure that supports Microsoft Teams. The suffix of "Teams" will also be added to each newly created team automatically.

Access Teams in Microsoft 365 (online)

Connect anywhere using the online web client. 

  1. Sign in to Microsoft 365.
  2. Click on the App launcher (aka the “waffle” 𓃑 )in the top-left corner of the window and select Teams.
  3. You will be redirected to the Microsoft Teams landing page.

Download the Teams App

Connect using Microsoft Teams anywhere with Windows, Mac, iOS and Android devices.

  1. Download the Teams Desktop or Mobile app here

Teams Built-In Tools

Calling

You can use Teams to make calls to Stonehill community members who are also using Teams, making connecting with your peers easier than ever. In the near future, you will be able to make outbound calls from Teams as well.

Calling

Within a given chat window, click the phone icon in the top right corner to start a call with anyone within the Stonehill community.

Chatting

You can use Teams to communicate quickly and efficiently with any in the Stonehill community.

Chat box

You can attach files, photos, gifs, emojis, and more. Teams also will save your files and photos into the persistent chat for later reference. While in the chat, these will all appear below the text entry space.

Video Calling

Whether you need a recurring meeting or just a one-off video call to share your screen with someone, Teams has you covered.

Calling Drop Down

Click the small dropdown menu arrow next to the phone icon in the top right corner of a chat to access video call and other options.

Meetings

Teams allows both one-off and recurring meetings to be scheduled. It also provides a chat for each meeting that can be referenced at any time during and even after the meeting has ended. Like with individual chats, files, and photos are also retained for reference.

To create a meeting, select the Calendar tab on the left hand side. Once the tab loads, a purple button with the option to Create a Meeting will appear on the top right hand side.

Meeting Tools

Collaborative Team Tools

Within Teams on Microsoft Teams, you have all the tools to get to work as a group. 

Channels

You can organize your Teams into specific channels based on projects, topics, or groups. This helps keep discussions focused and makes it easy for members to find relevant information. 

Collaborative Editing

Teams integrates with Microsoft 365, allowing team members a place to collaborate on projects in real-time using Microsoft Office apps like Word, Excel, and PowerPoint. It also provides an easily accessible and searchable file space specifically for the members of the Team to access. 

Polls and Surveys

Teams offers built-in polling and survey features, enabling teams to gather feedback, make decisions, or gather consensus on various topics.

Whiteboard

Teams includes a digital feature that emulates the use of a whiteboard for brainstorming, sketching ideas, and collaborating visually in real-time.

Joining a Team

While not necessary, we may be invited to be a member of a Team. If you have been added to a Team and received an email notification:

  1. Click on the Open Microsoft Teams button within the email message to launch Microsoft Teams and visit the new team you've been added to.
    Screenshot of Microsoft Teams invite.

 

If you have been provided a code to join a Microsoft Team:

  1. Select Teams in your left rail to view your teams.
  2. Click on Join or create a team at the bottom of your Teams list.
    Screenshot from Microsoft Teams with "Join or create a Team" button highlighted.
  3. In the Join a team with a code box, type the code into the Enter code field and click the Join Team button.

Requesting a Team

If you would like to request a Microsoft Team for your class, club, department, team or organization on campus, please complete the Request a Workspace form on our Collaborative Spaces service page. 

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Article ID: 102711
Created
Tue 3/24/20 11:13 AM
Modified
Wed 4/3/24 4:02 PM