Create a Zoom Meeting

There are many ways to create and schedule a Zoom meeting, from the Zoom desktop client, its web portal, or through Outlook. 

Create a Zoom Meeting in Outlook

After visiting the Zoom Download Center to download and install the Zoom Plugin for Microsoft Outlook, follow the steps below:

  1. From the Outlook desktop client, click on the Schedule a Meeting button.
    Screenshot of Outlook toolbar with the Schedule a Meeting button selected.
     
  2. A new meeting invitation will display with the Zoom setting overlaid on top of it. Select your desired video, audio, and meeting settings. Click the Continue button to add Zoom join details to the meeting.
    Screenshot of a new meeting invitation with the Zoom setting overlaid on top of it. The Zoom - Schedule Meeting window in Outlook, with various video, audio, and meeting settings. The Continue button is selected.
     
  3. The Zoom meeting details (Link, Meeting ID, Password, and dial-in options) will be entered into the body of your Outlook meeting invitation. Now you can edit the meeting name, add attendees, and set the start and end times. Click the Send button to send the invitation.
    Screenshot of the Zoom meeting details with the Send button selected.

Create a Zoom Meeting in Outlook Web

If you're a Mac user or do not have access to your Outlook desktop client, sign in to office365.stonehill.edu and create a Zoom meeting from the Outlook web calendar.

  1. Open your Outlook web calendar and click the New event button to create a new calendar event.
  2. Enter meeting details like the title, attendees, location, and description.
  3. Click the three dots in the top toolbar. Then, click on the Zoom icon followed by Add a Zoom Meeting.
    Screenshot of the New event window in the Outlook web app calendar. The three dots at the top of the toolbar are selected, and Zoom from the drop-down menu is selected, followed by the Add a Zoom meeting option.
     
  4. Zoom wants to display a new window. Click the Allow button.
    Screenshot of the New event calendar item, with a Zoom prompt that says "Zoom wants to display a new window." The Allow button is selected.
     
  5. In the window that displays, scroll down and click on the Sign in with SSO button. If you are already signed in to the Zoom web portal, it will log you in automatically, and you can skip to step 7.
    Screenshot of the Zoom schedule meeting add-in. The Sign-in with SSO button is selected.
  6. In the Sign In with SSO window, type "stonehill" into the Domain field, so the completed domain shows stonehill.zoom.us before you click on the Continue button. 
    Screenshot of the Sign in with SSO window. The word "Stonehill" is typed into the highlighted domain field. The Continue button is selected.
  7. The Zoom meeting details (Link, Meeting ID, Password, and dial-in options) will be entered into the body of your Outlook meeting invitation. Now you can edit the meeting name, add attendees, and set the start and end time. Click the Send button to send the invitation.
    Screenshot of the new calendar event with all of the Zoom meeting details. The Send button is selected.
     

Create a Zoom Meeting in the Desktop Client

Please make sure the Zoom client has been downloaded and installed prior to following the steps below.

  1. Open the Zoom client and sign in.
  2. Click on the Schedule icon. The scheduler window will open.
  3. Select the settings for your meeting.
  4. Click Schedule to finish, and open the selected calendar service to add the meeting.
  • If you are scheduling a recurring meeting, you will need to set the recurrence in your calendar service.
  • Choosing Other Calendars will allow you to copy and paste the scheduled meeting information such as date, time, and meeting URL.
    Note: 
    • If you are scheduling a recurring meeting, you will need to set the recurrence in your calendar service.
    • Choosing Other Calendars will allow you to copy and paste the scheduled meeting information such as date, time, and meeting URL.

Create a Zoom Meeting in the Web Portal

  1. Sign in to the Zoom web portal.
  2. Click Meetings in the left-hand column, and click Schedule a New Meeting in the top-right corner of the window. 
  3. Select the meeting options.  
  4. Click the Save button to finish. 

Once finished, you can either select a calendar option to add the scheduled meeting to your calendar or select Copy The Invitation to send out the invitation to your Zoom meeting.

Copy the Invitation will open up a window where you can copy the full invitation to send out via email.

Note: Using the Outlook Calendar option, will also launch the .ics in iCal if Outlook is not the default email program in macOS. 

Start an Instant Meeting

Start an instant meeting with the methods listed below. The Zoom meeting starts instantly and you can invite others to join this meeting at any time. You can use your Personal Meeting ID for Instant Meetings.

Start an Instant Meeting in the Zoom Desktop Client 

  1. In the Zoom client's home tab, click New Meeting. You can also click the downward arrow for instant meeting options.
  2. While in a chat with a contact or channel, click the video camera to start an instant meeting. You can also click the down arrow for instant meeting options.

Start an Instant Meeting in the Zoom Web Portal

  1. Sign in to stonehill.zoom.us and click Host a Meeting.
    • Note: An instant meeting ID started from Zoom desktop client, Zoom mobile app, or the Zoom website will expire as soon as the meeting has ended. Instant meeting IDs scheduled through the API will expire after 24 - 48 hours.

Start an Instant Meeting in Outlook

After visiting the Zoom Download Center to download and install the Zoom Plugin for Microsoft Outlook, follow the steps below:

  1. Open Outlook and click on Start Instant Meeting under the Home tab in your ribbon.
    Screenshot of the Outlook toolbar and the Start Instant Meeting button highlighted.
     
  2. The Zoom desktop client will launch and you can choose your audio options.
  3. You will instantly join the meeting along with anyone else you've shared your personal meeting ID (PMI) or your personal link.
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