Using Teams in Canvas

Microsoft Teams is a collaborative online meeting platform that integrates many Office 365 services.  For articles on general use of Teams, please see this collection of Knowledge Base articles.

This article provides information on integrating Microsoft Teams with your Canvas course.  When enabled, the tool will create a Canvas Class and sync your roster.  You and your students can then take advantage of Teams chat, file sharing, video conferencing, OneNote Class Notebook, and more. 

Teams is not a Canvas replacement, and it has many features, like Assignments in Grading, that are better left unused and continue to be used in Canvas.  Where it is best utilized is the communication and collaboration features: like chat and video conferencing, which can be a good supplement to your class time or be used to support remote students that can't make class.

 

Enabling the Integration

  1. Click the Settings link at the bottom of your Course Navigation menu. 
    Screenshot of a Canvas course menu.  Settings is highlighted.
     
  2. Click the Integrations tab.
    Screenshot of the tabs in the Settings menu of a course.  Integrations is highlighted.
     
  3. Toggle on the Microsoft Sync option.
    Screenshot of the Microsoft Sync option in the integrations tab of a Canvas course.
  4. Click Microsoft Sync to expand it, then click Sync now to perform the initial sync.  This should only need to be done once and afterwards roster changes will be synced automatically.
    Screenshot of the Microsoft Sync option expanded showing the Sync Now button.
  5. The Team will now be created, but students cannot access it until you Activate the team in the Teams app.  Launch Teams and access your Class Team in the Teams list.  A banner will show at the top letting you know how many students are waiting to join.  Click Activate and confirm you'd like your students to access.

Accessing Your Class Team

Once you've Activated your Team, instructors and students have a few ways they can access it. It can be accessed via the Teams app or Teams web app in Office 365. You can also add a link to your Canvas course menu:

  1. Click the Settings link at the bottom of your Course Navigation menu. 
    Screenshot of a Canvas course menu.  The settings option is highlighted.
     
  2. Click the Navigation tab.
    Screenshot of the Canvas course details page.  The Navigation option is highlighted.
  3. Find Microsoft Teams classes in the list of disabled items and click the three dots next to it and Enable or drag it from the disabled list to list at the top.  Click Save.
    Screenshot of the Microsoft Teams classes navigation item.  The enable button is highlighted
     
  4. Click on the Microsoft Teams classes link; if prompted, click Sign in to authenticate to Office 365. A link to your Class Team will be displayed.

Using Teams for Online Meetings

There are a few ways to create Teams meetings. This article describes how you can schedule new meetings in the Teams app or from your Outlook Calendar. You can always use those methods to setup a quick meeting with one or more students. 

You can also add a link to your Canvas course menu that allows you to schedule meetings from within Canvas. This method has some advantages like being able to access a scheduled meeting or a meeting recording from within Canvas.

Note: you need to have the integration enabled and your Team activated before proceeding.

Adding the Microsoft Teams Meetings Link to the Canvas Course Menu

  1. Click the Settings link at the bottom of your Course Navigation menu. 
    Screenshot of a Canvas course menu.  The settings option is highlighted.
     
  2. Click the Navigation tab.
    Screenshot of the Canvas course details page.  The Navigation option is highlighted.
  3. Find Microsoft Teams meetings in the list of disabled items and click the three dots next to it and Enable or drag it from the disabled list to list at the top.  Click Save.
    Screenshot of the Microsoft Teams meetings navigation item.  The enable button is highlighted

Scheduling a Teams Meeting in a Canvas Course

Teams does not currently have a way to schedule a recurring meeting with no Fixed Time the way Zoom does.  It must be tied to a date and time, and there must be at least one user invited to the meeting for it to function. 

  1. Click on the Microsoft Teams meetings​​ link; if prompted, click Sign in to authenticate to Office 365.
  2. The landing page defaults to Today's date.  Any meetings for today will be listed here. Use the Month drop-down to change the date if looking for a previous or future meeting.  To schedule a new meeting click + New Meeting.

     
  3. Add your meeting details: Title, required attendees (or Add entire class), Time and duration, recurrence, location, meeting details.
    Screenshot of the Teams new meeting creation page.  "Add entire class" and the "does not repeat" drop-down menu are both highlighted
     
  4. Click Send.
     
  5. To access more advanced meeting options, such as enabling the lobby or choosing who can present, click the three dots next to the meeting and choose Meeting Options.
    Screenshot of the Teams meetings landing page with a sample meeting.  The elipsis icon and Meeting options are both highlighted.
     
  6. Set your desired settings and click Save.
    Screenshot of a Teams Meeting options

Join a Teams Meeting

Once your meeting has been created in Canvas any added attendees will receive an email invite with the meeting link and it will also add it to their Outlook Calendar.  Instructors and invited attendees can also join the meeting via the Teams landing page in the course navigation.

  1. Click on the Microsoft Teams meetings​​ link; if prompted, click Sign in to authenticate to Office 365.
  2. Click Join next to the meeting.
    Screenshot of the Teams landing page with a sample meeting listed.  The Join button is highlighted.
  3. You can join the meeting via the Teams app or via a web browser with Teams in Office 365.
  4. You can decide to enable your camera and mic if the meeting organizer has allowed it.  You can also open your device settings to ensure the proper camera,speaker, and microphone are selected.  Click Join now when ready.
    Screenshot of the join now window when joining a Teams meeting.  The device settings button is hilighted.

Participate in a Teams Meeting

Once you've joined a Teams meeting, make the best of your experience by managing your audio and video settings, sharing your screen and content, and chatting with other meeting participants.

Muting Your Microphone

  1. Click the Mic icon to mute or unmute the microphone.
    Screenshot of the Teams in-meeting toolbar.  The mic icon is highlighted.

Turning on Your Camera

  1. Click the Camera icon to turn the camera on or off.
    Screenshot of the Teams in-meeting toolbar.  The camera icon is highlighted.

Sharing Your Screen

  1. Click the Share button to share your screen.
    Screenshot of the Teams in-meeting toolbar.  The share icon is highlighted.
  2. Select the content you wish to share: this could be an entire screen or a specific window.  If you're sharing something with audio, enable the Include computer sound toggle.
    Screenshot of the share screen options in a Teams meeting.  The "include computer sound" option and Screen or Window options are all highlighted.
  3. Your shared content will have a red outline around it.  Near the top-middle of the shared content is a Stop button when finished sharing.

Using Breakout Rooms

Use Breakout Rooms to have smaller group conversations during your meeting.

  1. Click the Rooms button.
    Screenshot of a Teams meeting's controls.  The Rooms button is highlighted.
  2. Choose the number of rooms you wish to create and if you want Teams to automatically distribute users to room or if you want to assign them manually.  Click Create rooms.
    Screenshot of the create breakout rooms page in Teams asking how many rooms to create and whether to assign users automatically or manually.
  3. If manually assigning, select the checkbox next to each user and select the room from the Room drop-down menu.  When all assignments are set, click Save.
    Screenshot of the assign participants to breakout rooms windows with one user listed and the drop-down to choose what room they will be assigned to.
  4. To set a timer on the rooms or to allow users to return to the main meeting, click the Gear icon.
    Screenshot of the Teams Breakout rooms page.  The gear icon is highlighted.
  5. Set your desired time limit and other settings as desired then click Save.
    Screenshot of the Teams Breakout Rooms settings page with options for setting a time limit and allowing users to return to the main meeting, and option for automatically moving people to rooms.
  6. Once your room assignments and settings are set, click Open to start the Breakout Rooms.
    Screenshot of the Teams Breakout Rooms page showing the Open button to start the breakout rooms.
  7. To send an announcement to all Breakout Groups click the Announcement icon.
    Screenshot of the Teams Breakout rooms page with the send announcement icon highlighted.
  8. The meeting organizer can join any of the breakout rooms.  Click the three dots next to the room and select Join.
  9. To close breakout rooms click Close.  When users are all back in the main room, click Resume to continue the main meeting room.

Recording a Teams Meeting

Recording a Teams meeting will automatically save your meeting to your OneDrive.  It will be put into a Recordings folder and automatically shared with any participants.  By default, recordings will be saved for 120 days and then deleted.

  1. Click the More button.
  2. Click Recording and Transcribe.
  3. Click Start Recording.
    Screenshot of a Teams Meeting's controls.  The more, record and transcribe and Start recording options are all highlighted.
  4. If you created your Teams meeting via the Canvas Teams meeting course link, you and invited participants will see a link to the recording under the meeting.
    Screenshot of the Teams meetings landing page in a Canvas course showing a previous meeting and a link to the recording underneath.

Ending a Teams Meeting

To leave a meeting, click the red Leave button.  If you want to end the meeting for everyone, click the arrow next to the Leave button and click End meeting.
Screenshot of the Leave button showing the Leave or End meeting options.

Using Teams for Office Hours

Teams offers a variety of ways you can hold your Office Hours.  First, you can always have the Teams app open, and encourage your students to sign into Teams themselves, where they can then send you a direct message and you can start a video call on demand.  The Meet Now option in the Teams calendar lets you create an instant meeting and generates a link to share that you can post in your course.  You can even use Bookings to setup a block of available time where students can book time to meet with you and it will create a Teams meeting as part of that booking.

Send a Direct Message in Teams

  1. Open the Teams app or sign into Office 365 and launch Teams from the app launcher
    Screenshot of the Office 365 App Launcher showing a few available apps.  The launcher and Teams buttons are highlighted.
     
  2. In the left-hand menu, click Chat.
  3. Click the New chat button.
    Screenshot of the Teams chat window with the "New chat" button highlighted.
     
  4. Enter the name or email of the users you are trying to message and select their name from the search result.  You can add multiple users for a group chat.
  5. Type your message in the message box and click Send or the Enter key.  Teams keeps a persistent list of your chats.
  6. If you want call the person you are chatting with, click the Telephone icon at the top-right of the chat window.
    Screenshot of the top-right corner of a teams chat window.  The telephone icon to start a call is highlghted.

Use the Meet Now Option to Share a Link

  1. Open the Teams app or sign into Office 365 and launch Teams from the app launcher
    Screenshot of the Office 365 App Launcher showing a few available apps.  The launcher and Teams buttons are highlighted.
     
  2. In the left-hand menu, click Calendar.
  3. Click Meet now, rename the meeting to Office Hours or whatever you prefer, and click Get a link to share.
    Screenshot of the "Meet Now" button in Teams.  The "Get a link to share" button is highlighted.
     
  4. You can now copy the link and post it in your Canvas courses, or you can email the link out to students.  Click Configure meeting options if you need to change any meeting settings.  This link can be used throughout the semester.  Just keep in mind that Teams chat is persistent and anyone that joins this meeting will be able to view the chats and any new chats going forward.

Use Bookings to Create Meetings

To setup your personal Bookings page:

  1. Sign into Office 365 and launch Bookings from the app launcher.
    Screenshot of the Office 365 app launcher, the Bookings app is highlighted.
     
  2. Click Go to my booking page.

     
  3. Click the + button to create a new booking option.
  4. Add a title, description, and duration.  Ensure the Teams meeting toggle is on.
  5. Change the drop-down option to Use custom availability hours and set the times for which you want your Booking type to be available.
    Screenshot of the Bookings meeting type option that shows custom availability hours selected and the lists of days and times you want to be bookable.
     
  6. Click Save when finished.
  7. Click Share to copy the link to your Bookings page or share it via email.  You can post the link to it in your Canvas course.
  8. Students can book a time from that page and it will automatically create a meeting with a Teams link in both your Calendars.  You will be notified via email about new bookings or cancellations.
     
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Details

Article ID: 156526
Created
Thu 1/18/24 2:03 PM
Modified
Wed 3/20/24 12:30 PM