Sharing Files in OneDrive

Share a Document

1. Select the document(s) you wish to share and click the Share button in the top ribbon menu
2. In the field, enter the name of each person you want to invite to share the document. As you type each name, it will search the Stonehill College address book for matches and lists options. When you see the name you want, click it to add it to the invitation list.
3. By default, files will share to whomever you specify, with edit permissions enabled. If you wish to change this, click the drop-down button to the right that shows a pencil icon. Note also that you can always come back and change these permission for any person you've granted access to at any time.
4. If you want, type a message to be sent to all invitees in an email. The email automatically includes a link to the shared document.
5. Finally, you can click Send to send the email message sharing the file. Additionally, you can click Copy link to copy a hyperlink to you clipboard which will carry the settings you've just configured (it will work only for those you've specified, and with the edit/view privileges you've selected). This is useful if you don't want to send an email and/or just want to paste a share link to a chat or email message you're sending separately.

Edit Documents that are Shared with You

• Click the document link in the email you received informing you that a person has shared a document with you.
  or
  Go to your own OneDrive in a web browser, and choose Shared from the left side menu to see files share with, and by you.r another Office program.
• If you don’t have edit permission, you won’t be able to edit it. Instead, you can review and save any edits separately.
  • Click File > Save to save your changes as a new file. This will create your own copy of the file; unconnected to the original shared file.

See the Version History of a Document in OneDrive

1. Click the ellipsis (…) to the right of the document. The callout window displays the name of the person who last changed the document and the date of the change.

For more information, see Microsoft's instructions on sharing with OneDrive.